Expense Report Fraud Prevention

Expense report fraud is becoming more advanced — from AI-generated fake receipts (e.g., ChatGPT) to manually edited PDFs. Smartbills takes a fundamentally different approach. We don’t rely on AI to detect fraud — we eliminate the problem by accessing the real receipt directly from the merchant, with no upload required.
Authenticated receipts
Smartbills receipt

Skip the Upload. Trust the Original.

Smartbills connects with thousands of merchants — restaurants, retailers, grocery chains, and more — to retrieve the original receipt generated at the point of sale. This allows us to bypass the need for users to upload files, eliminate fake PDFs, edited scans, or AI-generated receipts and ensure 100% receipt authenticity (merchant, items, taxes, totals, payment method)

Authenticated receipts

Bypass AI Fraud. Don’t Play the Guessing Game.

Most platforms try to detect fraud using machine learning or OCR-based AI. That’s risky. Fraudsters can now easily generate or alter receipts using tools like ChatGPT, Photoshop and Online receipt generators. Smartbills doesn't try to guess if a receipt is fake — it verifies it using the actual source data from the merchant’s system. You can even detect AI-generated receipts, because we never rely on user-provided files.

authenticated

True Receipt Metadata, Not Just Image Parsing

Because we retrieve the data straight from the merchant, you gain access to rich, structured metadata — including full line-item details like item names, quantities, and prices, as well as the exact sales tax breakdown. You’ll also receive payment method information such as the card type and masked card number, along with contextual data like the store ID, terminal ID, employee name, and the original transaction date and time.

Compiance

Built for Compliance & Audit-Ready by Design

Smartbills ensures your expense reporting is compliant and audit-ready by retrieving receipts directly from merchant systems. This approach provides verifiable, tamper-proof data that supports audit trails, tax reporting, and regulatory compliance. With Smartbills, every receipt is trustworthy, traceable, and fully aligned with industry standards, making compliance simple and efficient.

Frequently asked questions

Smartbills prevents fraud by connecting directly with merchants’ POS and account softwares to retrieve the original receipt generated. This eliminates the need for users to upload receipts, preventing fraud from fake PDFs, altered images, and AI-generated receipts.

Unlike traditional fraud detection methods that rely on user-uploaded receipts, Smartbills bypasses this process by pulling data directly from the merchant’s system. This ensures the receipt data is authentic, eliminating common fraud tactics like receipt manipulation, duplicate submissions, and AI-generated falsifications.

Smartbills strengthens expense report fraud prevention by automatically validating every receipt against merchant records, ensuring accuracy and eliminating the need for manual checks. With real-time fraud detection, duplicate claims, altered receipts, and AI-generated documents are immediately flagged, making expense reports more secure.

Yes! Smartbills ensures that all receipts and transactions are audit-ready by retrieving original receipt data directly from merchants. This data is verifiable and traceable, making it easier to pass internal audits and meet regulatory compliance standards, including tax reporting and financial audits.

Ready to Secure Your Receipts and Prevent Fraud?

Start preventing expense report fraud now with Smartbills. Secure your financial processes, ensure compliance, and eliminate fraudulent receipts with our AI-powered solution. Get started today and take control of your expense management!

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